TRI-COUNTY GOLDEN LADIES SOFTBALL LEAGUE
 

CONSTITUTION & BY-LAWS

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Revised: 9/30/2013

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Article I
Name:
This organization shall be named the Tri-County Golden Ladies Softball League. ​

Article II
Objective:
The goal of this organization is to provide an opportunity for senior female play
  living in adult communities to participate in a competitive, fun softball league
dedicated to good sportsmanship, exercise and camaraderie with fellow senior
athletes.

Article III
Membership:
A:  All adult communities in the Tri-County area (Marion, Lake and Sumter)     be eligible for membership.

B:    Current members are:
   Del Webb Spruce Creek Country Club
   Hawthorne
   Holiday Travel Resort
   Pennbrooke Fairways
   Plantation at Leesburg
   Spruce Creek South

   SummerGlen
   The Villages
   Water Oak Country Club Estates

C: New teams  must be approved by a majority vote of the current Board. 9/30/2013

Article IV
Officers:
A:  The league shall be governed by elected women officers who shall serve as
  the Executive
B:  The Officers shall be the Chairperson, Vice-Chairperson and Secretary/Treasurer
C:  The term of each office shall be for a period of one year or until a successor
  has been
D: No more than one officer per community shall serve on the Executive Board.

 

​Article V:
Duties of the Officers:
A:   Chairperson
  1.  Shall preside at all League Meetings.
  2:  Shall call special meetings when it is
  3.  Shall appoint members of all committees, with the exception of the Protest     Committee
  4.  Shall appoint members to fill any vacated office, with Board approval.
  5.  Shall approve reimbursements of funds for expenses incurred in the
   operation of the league.
6. Shall prepare an agenda for all meetings.
            7. Shall be responsible for writing a TCGLS League newsletter.  10/1/12
                    

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B:  Vice-Chairperson
  1.  Shall handle all the duties of the chairperson in the event of her absence.
  2.  Shall assist the Chairperson in the completion of her duties.
3.  Shall act as Chairperson of the protest committee.
4.  Shall assist in writing the TCGLS Newsletter. 10/1/12

 

​C:  Secretary/Treasurer
  1.  Shall keep the minutes of all official business conducted by the league.
  2.  Shall forward a copy of the minutes to the league's website, within a
   two-week period.
  3.  Shall receive all dues and other monies collected.
  4.  Shall keep proper records of all incomes and disbursements.
  5.  Shall remit all disbursements authorized by the Chairperson.
   6.  Shall present a treasurer report at the Board Meetings.
   7.   Shall assist in writing and sending out TCGLS League newsletter. 10/1/12
  8.   Shall maintain and update the game results and stats after each game. 10/1/12
  9.   Shall maintain a current schedule and update any changes. 10/1/12

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​Article VI:
Governing Body:

A:  The Governing body shall be called the Board.
B:  Each team shall name one (1) representative to be their spokesperson on
  the Board.
C:  Each Community with one (1) to (3) teams in our League shall have one (1)
  vote. Each Community with four (4) or more teams in our League shall have
   (2) votes.
D:  The Executive Board (Chairperson, Vice-Chairperson, Secretary/Treasurer)
  shall not be a representative and will not have a vote except in the case of a
  tie, whereas the Chairperson would then vote to break the tie.
E:  The Executive Board shall exercise general supervision and operation over the
  affairs of the League. They shall have the authority to make temporary
  decisions until a vote can be taken by the Board.
F:  Two-thirds 2/3 of the total membership shall be considered a quorum.
G:  In order to take a vote on ANY ISSUE, motions must be made and seconded
  before the vote.
H:  No rules will be changed during a season.
Article VII:
Fiscal and Operations Year:

A.  The fiscal and operations year shall run concurrently from November 1st
  to October 31st.
B:  Meetings:
  1.  There shall be three (3) regular meetings each fiscal year. Special meetings
   may be called at any time by the Chairperson.
  2.  The meeting place and time shall be determined by the Chairperson.

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​Article VIII:
Dues:

A.  Dues shall be $25.00 (fifteen dollars) per fiscal year per team. 1/10/12

B.  Dues must be paid prior to the beginning of the season, preferably at the
  first regular meeting. 
C:  Special expenditures, not to exceed $50.00 may be approved by the Executive
  Board.
Article IX:
Standing Committee:
  All Committee recommendations must be approved by the Board. 
A: Protest Committee:
  1.  Shall be made up of three (3) members.
   a. The League Vice-Chairman will be the Chairperson.
   b.  Two (2) separate community representatives appointed by the
    Vice-Chairman.
   c.  If the Chairman of the protest committee or either of the 2 members
    has a conflict, the Chairman of the protest committee shall appoint
    another to handle the protest. .
  2. Shall be responsible for ruling on protested games in the League.
  3. Duties are spelled out in ASA guidelines.
  4. Rulings by the Protest Committee are final.
Article X:
Amendments:
  These By-Laws may be amended by a quorum at a regular meeting.​

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